Archive for Opinion

Save PBIX from Power BI Service Under Delivers

This blog post was going to be about how excited I was to hear that there is now an option to download a PBIX file from the Power BI Service to your PC.  Unfortunately all that glitters is not gold.  This new option in the Power BI Service promises a lot but delivers little – let me explain.

save pbix updated

The Authoring Pattern

The general pattern I recommend for Power BI is:

  1. Author your workbook in Power BI Desktop
  2. Publish the workbook to the Power BI Service and share from there.

I have always recommend you do not make any changes to your reports or datasets on the Power BI service because:

  1. There is no way to backup the changes you make
  2. There is no way to download the changes back to your Power BI Desktop file.

I was hoping that this new feature solved this problem, but it doesn’t.

The Problems With This Feature

The first problem is that any PBIX files that I previously uploaded to the server are not able to be downloaded (maybe because you need to upload from the latest version of Power BI Desktop – I’m not sure).  This problem seems fixable by simply uploading a new copy of the PBIX and overwriting the current version.

The second issue is that you cannot download a report created from scratch on an existing dataset in the Power BI Service.  If the report was created online, the download option is greyed out (shown below).

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This limitation therefore means the new feature doesn’t solve the 2 issues that existed in the first place.  It seems to me that the only possible value of this new feature is that it allows other users to take a local copy of the PBIX file (which is good), and also allows you to recover the PBIX in the instance where you misplaced (or lost) the original.

I would like to hope that this is just the first step of a multi-step process towards making all reports authored in the Power BI Service downloadable.  It remains to be seen if this will be the case.

Edit:  A colleague of mine Gilbert Quevauvilliers tells me that if you do download a PBIX, you must have the latest version of Power BI Desktop to open it.  It is a good idea to keep Power BI Desktop always up to date.